Board Meeting – August 4, 2024

7:09pm start

Action Items:

  • Zach H to reach out to Larry Breitbart for our financial review… What do we need to do?
  • Eric looking into if Buy Idaho is worth it (still in-progress)
  • Aaron will get with Jack about paying up
  • Aaron will type up a document with the audition process / membership tiers. E.g. “How to become a Boise Chordsmen”.

Meeting minutes from last time: motioned and accepted.

For next time: send out an agenda with the minutes (Will)

Financial report:

  • We made about half on the annual show as we did last year. But to be fair, we did one show this year and two shows last year.
  • About to start paying stuff for youth festival.
  • Fun facts with Zach: we have to pay use tax on our sheet music!
  • Motioned and accepted the financial report

Grants:

  • Idaho arts comission turned us down 🙁 didn’t get it this year
  • Shirts! Dennis has some black button downs from Shadows. We like them, Dennis will investigate getting them en masse and buying a different shirt for Terry (since these Port Authority shirts from Shadows don’t come in a 5XL)
  • New Chordsmen Uniform:
    • Black shirts with Youth Festival funds, probably Ties with youth festival funds (blue ties, and a handful of other colors so we have options), members provide black belt/slacks/shoes/suspenders/socks
  • We’re in the process of making a Idaho Youth Barbershop Festival website! Got the domain idybf.com.
  • Zach will send any receipts he has regarding Youth Festival to Dennis.
  • We have the Morrison Center reserved for May 31st, FYI.
    • Suggestion: we invite another chorus/group, pay them a flat fee for their performance (taken from the grant, ~$2k or so), then we get all ticket sales.
    • Board decided: we will use the Morrison Center on the 31st. If we don’t get the grant, when we won’t use it.
    • Then we will have the same concert at Cloverdale on June 7th.
    • Sid will reserve Cloverdale for June 7th.

Communications:

  • Kimball is making the idybf.com website! And teaching Dennis how to do it. Will greatly help with grant writing!
  • Kimball has looked at different ticketing options. Things are in progress.
  • We briefly discussed having a Venmo account for Chordsmen, Kimball + Sid recalled looking into Venmo and it was deemed prohibitively expensive. We believe new ticketing systems will cover the need for
  • Vettix provides discounted / free tickets for Military and (Sistix for first responders). Something that Kimball + Sid are looking into to get extra seats (might help for a Morrison Center show).

Marketing:

  • Eric is still pinging Buy Idaho.
  • Eric is also having conversations about having a full marketing team 🙂

Music:

  • Got two new musics for Christmas! Will + Zach are making tracks
  • New audition process will be fleshed out by Music Team and brought to the board next meeting (Will)
  • We have Cloverdale sanctuary reserved for Sept6-7. Ideally we will be in Meridian Highschool.
    • Motion to offer a $200 donation to Meridian Highschool’s choral program if needed to use their space.
    • Approved!
  • Will needs to get clearance for Youth Festival shows.

Membership:

  • Aaron will get to the board the bullet point list of what our “new member document” will be.
  • We’re getting guys in! Shawn will be doing 2nd audition soon, Kyle is in and singing with us.
  • Boise Hawks game went great! Everyone loved us, hopefully we’ll get a membership influx from it.
  • Aaron will look into doing a hawaiian grilled chicken bbq Saturday night shindig (with BYOB somehow, even if it’s at a second location). Split the alphabet for sides and desserts.
    • Board motion + approval: Aaron can spend up to $300 (to be reimbursed) for venue and chicken recipe.

Concluded at 8:58pm