Board Meeting – December 1, 2024

Attendees: (x)=present, (_)=absent

  • (x)President – Steve Wargo
  • (x)Secretary – Will Scott
  • (x)Treasurer – Zach Haynes
  • (_)Marketing – Eric Maine
  • (x)Music – Dave Durfee
  • (x)Communications – Kimball Larsen
  • (x)Grant Writer – Dennis Berg
  • (_)Membership – Aaron Haws
  • (x)Past President – Sid Brown
  • (_)Member at Large – Elijah Haddad
  • Extra attendees:
    • Brad Kitto
    • Doug Smith
    • Brad Pfau
    • Shad Durfee

Minutes were motioned and approved.

Treasurer report

  • Motioned and received!

Grant Writer

  • Dennis is meeting with Bonnie (Morrison Foundation) to discuss an increase in Youth Festival funds. We’ve been locked to the same dollar amount for awhile now…

Marketing

  • Not a whole lot of new stuff. They’re still pushing ticket sales with the sales contest and looking ahead to valentines.
  • It’s on their radar to look at ticket sales data from the show .
  • Plan is to announce Valentines sales during the Christmas concert. There will be a $10 discount if people book by Friday after the show.
  • Brad Kitto is gonna include a “4 song valentines show” for old folks homes. $125 for the 4 song package.
  • For Valentines, we won’t be marketing for Saturday but we’ll plan on asking quartets to be available for Saturday. (Historically, when Valentines is on a Friday we have customers asking if we can swing Saturday).
  • In the new year, the Marketing will be focusing on merchandising, advertising/sponsorships, and Chordsmen member recruitment. The plan is to make Marketing the outreach arm of Chordsmen.

Communications

  • Steve Wargo is sending Kimball the barbershopper of the year list.
  • Discussion on having a program:
    • We’re gonna send a program ASAP to John Curtis.
    • Song list/order, voice actor names, and some Valentines.

Music Team

  • We’re having a Christmas show!
  • Looked at the survey results, it will inform our direction for next year. Eyeballing a ‘year of reinforcement’ this coming year.
  • We’re keeping Can’t Help as one of our contest tunes, and Zach is arranging What Do I Need With Love as a new tune.

Membership

  • Chris is a new member coming in, expecting him to start auditioning in September.
  • Reminder that a food drive is happening!

Budget discussion

  • We hit our budget this year!
  • January is the start of our fiscal year, so we’ll need the budget prepared by then.
  • Zach Haynes will make a suggested budget and present it for discussion at the January board meeting. Budget will be sent a few days in advance of the meeting for our review.
  • We’d like to change our fiscal year to be July1 thru June30. Or March1 thru Feb28. Will need future discussion.

The Big Leap

  • The four names we’d like to send: Shad Durfee (membership), Steve Wargo (president), Eric Maine (marketing), and Kimball Larsen (communications).
    • Sid will also be going, representing EVG.
    • We discussed the above names, and agreed upon sending those individuals. We’ll plan to reimburse flights, and Zach Haynes will reserve the hotel.

Adjourned at 9:00pm.