Board Meeting – September 8, 2024

Attendees: (x)=present, (_)=absent

  • (x)President – Steve Wargo
  • (x)Secretary – Will Scott
  • (x)Treasurer – Zach Haynes
  • (x)Marketing – Eric Maine
  • (x)Music – Dave Durfee
  • (x)Communications – Kimball Larsen
  • (_)Grant Writer – Dennis Berg
  • (_)Membership – Aaron Haws
  • (_)Past President – Sid Brown
  • (x)Member at Large – Elijah Haddad
  • Extra attendees:

7:16pm call to order

Minutes from last time – motioned and passed.

Finances

  • We spent $14k holy moly
    • Mostly youth festival stuff for large expenses. Nothing on the report was unexpected.
    • Motioned and passed to receive the financial report
  • Kimball has requested we get a Chordsmen debit card. It makes some web dev stuff simpler for him so he doesn’t have to constantly reimburse. The new ticketing system he’s working on needs a card on file
    • Our thought is to have one card that the Treasurer holds onto. Easier to track and protects against fraud.
    • Generally the reimbursement system we’re doing works well, but this gives us an extra option.
    • Motioned and accepted: The treasurer will have a debit card.
    • Zach Haynes will go get himself a card from Banner Bank.

Marketing

  • No changes.
  • But… Eric needs to have a team very soon for things to come.
  • Eric will have a marketing team together by next meeting.
  • He also looked into Buy Idaho, it’s not worth it in his opinion. So we’ll drop that lead.

Grant Writing

  • No Dennis
  • Will to get clearance for Youth Festival Shows

Communications

  • We’re changing out the ticketing system! Using Ticket Tailor – which stays off our server space (which was the biggest difficulty) and deposits through our Stripe account. They take a $0.38 charge off every ticket (on top of the Stripe fees).
    • Motioned and accepted to use Ticket Tailor!
    • We do have Square as well, so cash + card will be OK. Last year we didn’t have password and know-how from Ray.

Music

  • We got new rep for next year! Dropped a whole buncha stuff, and picked up a whole buncha stuff.
  • Will will type up

Membership

  • No Aaron.
  • But we do know that Jack has paid up now.

Contest Outfits

  • Zach G’s suggestion: Dark wash blue jeans, Chordsmen black shirts, earth-toned vests (a la Metafour), and your own black dress shoes + belt.
  • Motion and accepted for Chordsmen to purchase the vests.
    • We’ll get sizes for everyone on Tuesday. And Kimball + Zach H will go to the tuxedo shop and work some of those things out.

Christmas Show

  • Reserved Dec10 and Dec11 in Cloverdale.
  • We like trying out doing two nights this year.
  • We’ve confirmed Dec17 at Touchmark!

Valentines

  • Star Harmony is doing valentines as well
  • Consensus is that we overcharged this past year… We’d like to sync our prices with Star Harmony and discuss how we do it moving forward.
  • Additionally, marketing has their work cut out for them. We want a better marketing plan than last year.
  • Give people a discount on Valentines at the Christmas show!
  • This is now the purview of the Marketing Team.

Board Info

  • Mid-October we will be holding elections! So get your people lined up. Need a new Secretary and Member at Large #2 at the very least.

Adjourned at 9:22pm.